If you determine that a procedure will be developed be sure to include a statement that it is intended as a guide only.Some legislation specifically requires procedures be developed so be aware of the legislative requirements that govern your organization.Organizations commonly have written policies in the following areas: Organizations also need to be aware of how legislation may periodically be applicable to their workplace, such as provisions for releasing staff to vote on election day or legislation relevant to organizing a union.
If the terms are included in legislation that underpin the policy be sure to use the definitions from the legislation (e.g., disability, prohibited grounds, discrimination, harassment, workplace violence).
Questions Identify the person or position employees can approach if they have questions.
If there are consequences for not complying with the policy (e.g., disciplinary), be sure to mention this.
For example, “Failure to comply with this policy could result in disciplinary measure up to and including just cause for termination of your employment.” Definitions Clearly define any terms used within the policy.
A procedure tells members of the organization how to carry out or implement a policy.
Policy is the "what" and the procedure is the "how to". Procedures are written as instructions, in logical steps.
Identify and connect with comparable organizations that have developed a similar policy and could serve as benchmarks for best practice.
Some parties may have a role at this stage when the content is being drafted; other parties might be better placed as reviewers after the content has been developed.
This section gives practical information to organizations on how to develop HR policies and procedures. It will be useful to those who are just beginning to develop policies and those who are reviewing and updating existing policies.
Tools you will find in this section include a Policy Template, a Guide to Developing an Employee Handbook, and a template Statement of Understanding.
Written in a clear and formal style with procedures and sample forms.